INFORMATION NOTICE RELATING TO THE PROCESSING OF PERSONAL DATA

If you contact us, we will most likely end up having possession of and processing your personal data.

Please refer to the below information for more details on how we will process your personal data. Such information is provided to you pursuant to the regulation generally known as the ”GDPR” (or, more specifically, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation)).

1. Who will process your personal data?

Your personal data will be processed by Business Architects HEB S.R.L. (the sole registration code 35136693), a Romanian limited liability company („500 Oaks”).

As per the GDPR, 500 Oaks is the personal data controller. In such capacity, 500 Oaks can be contacted electronically at the following e-mail address: elena.serban@500oaks.com.

2. Personal data processing

2.1 What personal data do we collect and for what purpose?

When contacting us online you may voluntarily provide personal data about yourself to us including your name and contact details (email address). We will use such information to contact you and answer any questions addressed to us.

Provided we obtain your consent, we may use such data for marketing purposes, i.e. communicating to you news items, information about planned events and other information in which you may be interested.

2.2 How long do we keep your personal data?

As a rule, we will keep your personal data for a period of 3 (three) years, but, depending on the actual purpose for which we process such data, we may be required to keep it for longer periods, in order for us to be able to exercise our legitimate interests (provided however that no mandatory legal time limits are exceeded). Data processed based on consent will be kept as long as the consent is valid.

2.3 What is the source of the personal data we process?

We may obtain your personal data when you provide it to us or in the ordinary course of our relationship with you. We may also obtain your personal data from contractors, advisors and other providers of services to us.

We may collect personal data that you manifestly choose to make public, including via social media (e.g. we may collect information from your social media profile(s), to the extent that you choose to make your profile publicly visible).

We may receive your personal data from third parties who provide it to us (e.g., credit reference agencies; law enforcement authorities; etc.).

2.4 With whom do we share your personal data?

Your data may be made available to entities and bodies authorized to process such data on the basis of legal regulations. Your personal data may also be transferred to business partners and service providers of 500 Oaks, in particular advisors, law offices, notarial and tax advisory offices, IT service providers, marketing service providers, services in the scope of archiving and destruction of documents, finance and accounting services and insurance services, whereas such entities process data on the basis of an agreement with 500 Oaks and in accordance with its order. 

We do not expect that your personal data will be transferred to third countries situated outside the European Economic Area. Should this be required, the transfer shall take place in accordance with the permitted transfer mechanisms regarding the protection of personal data, in particular on the basis of standard clauses of protection adopted by the European Commission.

2.5 Automated decision-making

Personal data shall not be processed in an automated manner to make decisions, including in order to perform profiling.

3. What rights do you have?

The GDPR grants you certain rights in relation to your personal data processed by us, namely:

  •  the right to receive information on the processing of your personal data;
  • the right to request access to personal data owned and processed by 500 Oaks;
  • the right to rectify/complete these data if they are inaccurate/incomplete;
  • the right to object to the processing of personal data;
  • the right to withdraw your consent in those cases where the processing of data by 500 Oaks is based on this legal basis (however without affecting the legality of the processing executed based on such consent before its withdrawal);
  • the right to request the deletion of personal data;
  • the right to request the restriction of the processing of personal data;
  • the right to portability of personal data.

4. Other information

This information notice may be updated from time to time, in case, inter alia, changes in legislation or in the manner we process your personal data will occur. Any such updated version will be published here.

If you contact us, you will be assumed to be aware of and agree with the content of this information notice at the date of the contact. If you continue to work with us after your initial contact, you will be assumed to also be aware and agree with the content of any updated version.

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